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titleWhere can I find out which professors are eligible to supervise a doctorate?

An overview of potential supervisors can be found on the pages of the respective Research Units (FE) of the Baden-Württemberg Doctoral Association. Under the link “Professorial Members of the Research Unit”, documents are available that contain information on the members of the research unit, their affiliated university, their subject areas and their contact details.

Further information on the research units can be found via the following links:

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titleShould you live in the same city as your supervisor?

No, living in the same city as the supervisor is not required. What matters is that the organisational conditions allow for regular and reliable supervision. Expectations regarding personal meetings, availability and communication should be discussed and agreed upon between the doctoral candidate and the supervisor at an early stage.

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titleCan I be supervised by a professor outside the Doctoral Association?

This is only possible as a secondary supervisor and only if the professor at another institution has the right to supervise doctoral candidates.

(§ 5 Begutachtende und betreuende Personen, Prüferinnen und Prüfer Abs. (1), Rahmenpromotionsordnung Promotionsverband BW)

Further information can be found in the FAQ of the Baden-Württemberg Doctoral Association.

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Exposé  & Doctoral Procedure 

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titleAre the processing times and administrative procedures within the HAW Doctoral Association generally fast or rather time-consuming?

The processing times and administrative procedures can generally be considered comparatively efficient. However, it should be noted that the process up to formal admission may still take several months.

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titleWithin what timeframe must the dissertation be submitted after the exposé has been submitted and accepted?

The submission and acceptance of the exposé constitute the first formal step in the doctoral process. There is currently no binding time limit within the Doctoral Association for submitting the dissertation. In practice, the decisive factor is often not a fixed completion period but rather the duration of available funding or employment.

Dissertation & Publication

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titleAre there any requirements regarding citation style, language or layout?

There are no binding requirements regarding citation style, language or layout. The specific format should be agreed upon with the primary supervisor. What is important is that the chosen style is applied consistently throughout the entire dissertation.

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titleCan dissertations also be written in other languages?

Dissertations must generally be written in German or English. Deviations and exceptions may be regulated in the doctoral regulations of the respective research units. If the dissertation is written in a foreign language, a summary in German must generally be included.

 (§ 10 Dissertation & Begutachtung Abs. (2), Rahmenpromotionsordnung Promotionsverband BW)

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titleHow does a change between a monograph and a cumulative dissertation work?

A formal request for amendment must be submitted via PROMAS in order to change between a monograph and a cumulative dissertation. This request must be reviewed and approved by the Doctoral Committee.

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titleHow does publication through a publisher or a repository work?

The library of the respective university supports the publication of the dissertation through a publisher or a repository.

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titleHow does the deposit obligation to libraries work?

Different requirements regarding the deposit obligation to libraries apply depending on the respective research unit.

Further information can be found under “Announcements” in the official announcements of the Baden-Württemberg HAW Doctoral Association.

Weitere Informationen finden sich unter „Bekanntmachungen“ in den amtlichen Bekanntmachungen des Promotionsverbands Baden-Württemberg.

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titleHow does the publication of the dissertation work?

The dissertation can be published either through a publisher or electronically as an open-access publication.

(§ 15 Publikation der Dissertation  Abs. (3), Rahmenpromotionsordnung Promotionsverband BW)

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titleIs the intended doctoral degree tied to the supervisor?

No, there is no direct connection.

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titleIs the chapter “Publication Plan” in the exposé mandatory or unnecessary if, for example, it can be demonstrated that publications have already been produced continuously in recent years and that this can also be expected to continue?

Particularly in the case of planned cumulative dissertations, the intended publications and their respective thematic focuses should be stated in the exposé. If research achievements in the form of publications already exist and reference is made to one’s own publications, these must be included accordingly in the bibliography.

Further information can be found in the “Guidelines for the Exposé” of the BW-CAR Doctoral Center.

Weitere Informationen finden sich in den „Hinweisen zum Exposé“ des Promotionszentrums BW-CAR.

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titleWhat open-access publication options are available?

HFT has an open-access repository, HFTor, through which dissertations can be published.

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titleWhat requirements apply to cumulative dissertations and papers?

The requirements for cumulative dissertations and papers are regulated in the respective doctoral regulations of the individual research units. Further information can be found on the website of the Baden-Württemberg HAW Doctoral Association under “Doctoral Regulations” or in the “Official Announcements”.

Amtliche Bekanntmachungen | Promotionsverband BW

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titleWho decides which doctoral degree fits the dissertation?

The intended doctoral degree is specified by the doctoral candidate as part of the application. It is recommended to discuss the choice of the appropriate doctoral degree with the primary supervisor in advance.

PhD & Career 

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titleAre there any platforms for industrial PhD positions?

A central platform is not known. Positions can be found, for example, via academics.de or at the respective companies or industry-oriented research institutes.

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titleIs it possible to pursue a PhD alongside a full-time position?

Pursuing a PhD alongside a full-time position is generally possible. However, it is recommended to reduce working hours in favor of the PhD.

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titleIs writing the dissertation itself not intended to be done during working hours at the university of applied sciences?

This depends on how it is contractually regulated.

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titleTo what extent should working hours be reduced?

This depends on one's personal circumstances and on how quickly one wants to make progress.

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titleHow much does a research associate earn?

Employment is generally based on the Collective Agreement for the Public Service of the Länder (TV-L), pay grade 13. The assignment to a salary step depends on previous relevant professional experience. See also öffentlicher-dienst.info – TV-L

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titleWhat funding opportunities are available for a PhD, and is an industrial PhD possible?

Further information on types of PhD programs and funding opportunities can be found on the HFT Stuttgart website: Types of PhD programs | HFT Stuttgart

Enrollment, Funding & Financial Support 

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titleAre there any information on state-level graduate funding?

There is supposed to be an opportunity for state-level graduate funding in the future.

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titleDo doctoral candidates have to pay semester fees?

Yes, doctoral candidates have to pay the full semester fee until the date of the oral examination.

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titleWhat additional income is permitted while receiving a scholarship?

This must be checked in the conditions of the respective foundation.

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titleIf you pursue a cooperative doctorate, at which of the two institutions do you have student or employee status, and can you use language courses, software licenses and leisure activities?

This depends on the institution with which the employment contract is concluded – the HAW or the university. In the context of a cooperative doctorate, the first supervisor is a professor at the university, where the doctoral candidate is enrolled and can use the corresponding services and facilities for doctoral candidates. If the doctoral candidate has employee status, they also have access to the corresponding university services.

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titleHow do enrollment procedures work?

More information can be found here: Enrollment – For Doctoral Studies – Research & Transfer

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titleWhere can funding programs at HAWs be found?

If available, on the websites of the respective HAWs.

Fördermöglichkeiten an der Hochschule | HFT Stuttgart

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titleAre there any platforms for industrial PhD positions?

Usually at HAWs that are members of the Doctoral Association or online. The speakers are usually professors who are members of the BW-CAR doctoral center of the association.

Qualification Program for Doctoral Candidates | HFT Stuttgart

Organisation & Legal Matters 

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titleAre there templates for confidentiality agreements?

The Doctoral Association has no specific guidelines for confidentiality agreements. So far, there are only provisions in the framework doctoral regulations, particularly § 15. However, these primarily concern embargo periods for the publication of the dissertation. Confidentiality agreements must be concluded individually with the respective research partners. 

Rahmenpromotionsordnung, Promotionsverband BW

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titleWhat organizational regulations apply to conference and business trips? Is it possible to combine a conference with a private stay?

In principle, the provisions of the State Travel Expenses Act of Baden-Württemberg apply. Combining a business trip with a private stay (vacation days) is generally possible. The private stay must be stated in the business trip application and covered by vacation leave.

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titleWhat rights and obligations apply to publications?

The published dissertation must correspond to the approved version.

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The respective universities where the first supervisors are employed have publication guidelines.

Orientation & Getting Started 

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titleAre there support services available for doctoral candidates with disabilities or chronic illnesses?

An introduction to the topic can be found on the “PROMI – Promotion inklusive” website (https://promi.uni-koeln.de/). It is an information platform and network for pursuing a doctorate with health-related impairments.

Further information and advice can be found on the Accessible University | HFT Stuttgart website.

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titleCan seminars be attended before official admission?

In principle, yes.

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titleHow can you find a structured doctoral program?

It is best to search the websites of the HAWs and universities that may be of interest to you. Job vacancies can be found, among other places, at www.academics.de. Current graduate schools funded by the German Research Foundation (DFG) can be found in the DFG project database GEPRIS (https://gepris.dfg.de/gepris/OCTOPUS). You can also search the DAAD website (www.daad.de).

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titleWhen do introductory seminars take place?

The seminars are announced via the events of the Doctoral Association.

Career &  Perspectives 

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titleIs a doctorate from a HAW equivalent to a doctorate from a university?

The doctoral degree is equivalent. It makes no difference for the entry in the passport. There is also presumably no difference in the general labor market. However, for applications for university professorships, the assessment may depend on the respective appointment committee.

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titleWhat career paths are available after completing a doctorate?

After completing a doctorate, graduates have numerous career paths open to them, including academic careers, positions in research institutions, industry, and other areas of society. The DFG offers funding opportunities for various stages between completing a doctorate and becoming a professor in order to support academic careers. Doctoral graduates are highly sought after in the labor market, and the unemployment rate is significantly below average. The decision whether to pursue a career in research or industry is an individual one and should be planned at an early stage.